Interaction in the workplace should have adapted significantly this year, the pandemic has revealed many obstacles within professional associations and companies need to ensure that communication is not disrupted at present. One of the best ways to do this is via HRIS software, which many companies already have in one form or another, but with COVID19 , which allows more employees to work from home, the functionality is now being used in a new way.
Without a clear end to the pandemic, it is vital that companies strengthen links between all departments to provide organisational services in the current economic downturn and that colleagues and customers remain as satisfied and happy as possible.
Business communication is essential, and without it, companies run the risk of performing inefficiently and achieving poor results.
But how exactly can human resource management systems help companies communicate effectively? Let’s talk about this in more detail.
Allowing employees to use their own self-service platforms
HR systems are not only designed for use by HR teams, but can be deployed throughout the organisation. Each employee has their own portal with a secure and unique login and password.
This makes it easy for employees to update their own details such as address, bank details and phone number without having to worry about busy HR team members.
They even have access to historical documents such as pay slips and at the same time receive an overview of their annual leave.
So far, HR teams have received requests to update or export this information, and while this is important, it can be time consuming and it can be difficult for HR departments to find more useful tasks.
The personnel information system makes it possible to keep all contact details up to date without distracting the personnel department for valuable time.
Because everything is securely stored in the cloud, this means that important information is not at risk of being lost due to faulty, lost or stolen hardware, and can be accessed from anywhere, reducing the need for high-risk office environments.
Because security measures in the cloud often outweigh the security of the premises, sensitive data such as employee ID cards, bank details or medical information remains secure, even if the HR department has access to it from home.
It can be difficult for executives and managers to keep track of everything employees say, do and learn remotely, and with a lockdown that lasts several months, making sure everyone adheres to the latest compliance rules can seem difficult and challenging.
Sectors around the world will often be subject to new rules, practices and processes and must be monitored immediately, otherwise companies will face dramatic consequences.
Now that mass events can no longer take place, many have turned to email to send this kind of information or even video calls to sessions. Unfortunately this is not always effective, email can be lost or ignored and a poor internet connection can cause participants to skip important information during a video call.
These methods always make it impossible to determine whether the employee has read, understood and accepted the information.
HRIS systems offer a gateway for this. The information can be sent to all relevant recipients, the sender can find out who opened the information and even need an electronic signature to announce that the recipient has understood and confirmed the information.
Managers no longer have to go after employees for answers and in case of any kind of mitigation it will be possible to prove that the company has trained its employees well.
Holiday leave management
This year’s annual party is harder than ever to manage. The leave is cancelled with each new announcement and employees who previously took leave without pay can now take a reduced number of days.
At the same time, days of mourning and illness occur more often and others have to stay at home to escape. Managing all these things can get messy if they are not handled properly.
With the human resources system, managers can quickly get an idea of who is on holiday if they have the tools to make the best decisions when approving holiday requests. It also gives them a sense of the services that may be understaffed due to unforeseen circumstances, so that they can provide sufficient support to prevent burnout and dissatisfied customers.
These are just some of the reasons why HRIS is vital, not just during a pandemic, but in every company, at any time. Other features are the adaptation of remote elements, payroll administration and much more. Many ISPs can tailor offers to truly meet the specific needs of the organization.
When you choose a vendor, install exactly what you expect from this HR software and they will be able to create the best package for the company and provide the best total value.
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