In this blog we will discuss how to add an electronic signature to Outlook. First of all: What is an electronic signature? E-mail signatures are most often used in companies/organizations. These signatures usually give you basic information about the sender of the e-mail, such as the sender’s name, the function in the organization, the e-mail address and some other data. This allows you to add your signature to Outlook messages. If you feel the need to add a signature to your messages, as well as graphical details, you can use the procedure described below.
Also read – How do I forward Outlook mail to Gmail?
The two best ways to add an electronic signature to Outlook
Method 1: For the expenditure of the Offices of the Member States 2007-2010
Creation of signature
- Open a new message in Outlook. On the Message tab of the Activate menu, choose Signature -> Signatures.
- On the Email signature tab, click Create.
- Assign a name to the signature and click OK to continue.
- In the signature edit dialog box, enter the word you want to include in the signature.
- To change the text, choose Text and then choose a style and format to select the desired options.
- To add patterns to the text, click where you want the item to appear and follow the instructions.
| Options | How can you… |
| To enter an electronic business card | Tap Business Card and select a contact from the contact list. Then press OK. |
| To insert a hyperlink | Select the Insert Hyperlink icon, enter the information or navigate to the hyperlink, click Select and then click OK. |
| To insert an image | Select the Insert Image icon, navigate to the image – tap to select it, then tap OK. The most common image file extensions are GIF, BMP, PNG and JPG. |
- When the signature is complete, click OK.
Pay attention: The signature you create will not appear in an open message until it is inserted in the message itself or until it is inserted in the message.
Adding a signature to messages
- Signatures can be added to all emails sent or applied to selected messages only.
Pay attention: Each letter may have only one signature.
- Enter your signature electronically.
- On the Message tab, go to Activate -> Signature.
- In the Select Standard Signature dialog box, go to the list of email accounts and click on the email account to which you want to link the signature.
- From the New messages drop-down list, select the signature you want to activate.
- To enable signatures for outgoing messages – Go to the Reply/Transmit list and select a signature. Elsa, go.
Insert signature manually
- On the New Message tab, go to the Activate group and click on the Signatures tab -> Signatures.
Tip: To remove a signature from a message, select a signature in the message text and then click Delete.
The instructions above and below will help you determine how to add electronic signatures in Outlook.
Method 2: How do I add an electronic signature to Outlook 2013?
- Open a new email in Outlook.
- Go to the Message menu, select Signature -> Signatures.
Depending on the size of the Outlook profile window, the menu tab and the signature tab can be located in different places.
- Go to the signature you want to change and choose New. Enter a name for the signature in the New Signature pop-up box.
- You can customize the signature by changing the fonts and formats accordingly. To do this, download the different templates into MS Word, modify them with the required details and formatting and copy and paste them into the Signature field.
- You can also add links and images for your signature.
- Correct the following options for your signature in the Select Standard Signature dialog box:
In the Email account pop-up window, select the email account to which you want to add your signature. A person can have different signatures for each account. - If you want to activate a signature before forwarding outgoing messages – in the New Messages window, select one of your configured signatures. If you do not want to add a signature to all messages, select No.
- If you want your signature to appear only when you reply or forward a message, go to the Reply/Send section of the pop-up window and select one of the signatures. Elsa, call email.
- Press OK to save the new signature and return to the message. MS Outlook won/added a signature to the message you opened in the first step. To add a signature to a message from step 1, perform a manual operation instead. All incoming messages are automatically signed. To manually activate a signature, choose Signature from the Message menu, and then select the signature you just created.
email.Add a logo or image to your signature
To add a signature to a symbol or company logo, follow the instructions below.
- Open a new message in the File menu and then choose Signature -> Signatures.
- In addition, in the Select Legend to Edit pop-up window, select the legend you wish to add to your logo.
- Select an image icon, display the image file, and select Insert.
- To enlarge, right-click on the image and select Image. Click the Size tab and use the options provided to adjust the size of the image. To protect the image, lock the proportions by clicking on the box next to it.
- When you’re done, click OK and then click OK again to save the changes to the signature.
Insert signature manually
If you do not want to activate signatures for all responses and sending messages, perform the procedure manually.
- Go to your email message, go to the Message tab and select Signature.
- Select your signature from the drop-down menu that appears. If you have configured multiple signatures, select the signature you want to add to your message.
Stop
In the above blog we have introduced two ways to add email signatures to Outlook. The manual approach is sufficient to create an e-mail message and add a signature to it, whether it is a reply or a transfer. Adding a signature explains the basic data of the sender to the recipient, indicating the priority of the message. I hope you find this position binding.
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